make business smarter
with Excapsula
Digitalise your processes
At MBS we have helped TCSPs to digitalise their business since 2007. We know TCSPs are under more pressure to change now than ever – so we have partnered with Stonebridge Consulting and developed Excapsula, a suite of integrated business process solutions designed for TCSPs.
We can take you:
From THIS
- Rising regulatory burden of proof
- Difficulties in staff retention & recruitment
- Manual business processes with limited visibility and control
To THIS
- Easy-to-use digital processes with automated audit trail
- Automation that boosts staff productivity and satisfaction
- Real-time online reporting giving you visibility and control of activity
Excapsula
Out of the Box Solutions
The Excapsula business process solutions are ready to be deployed
and adapted for your requirements. They are designed to replace existing manual processes.
Excapsula business process solutions
They are not black-box solutions. They help professionals take informed decisions. Automation focusses on transfer of data out of and into your other systems.
Excapsula includes real-time reporting alongside full audit trails and automated saving to the Laserfiche Document Management System.
MBS is a Quantios Partner: together we offer fully-supported integrations with Quantios Core and NavOne.
ONBOARDING
Client Onboarding
These processes help to control the onboarding process
- New business control
- Initial searches
- Commercial assessment
- Application forms
- Fee quotes
- Information and documents
- Compliance sign off
Due Diligence
To capture and process due diligence information and supporting documentation
- CDD collection (PoI, PoA, SoW, SoF, Self-cert)
- Risk appetite, risk assessment and mitigation
- Beneficial ownership assessment
- PEP assessment
- Due diligence processes are also used throughout the client life-cycle
NON-CLIENT RELATED
CRS and FATCA
CRS and FATCA are complicated and often end up with one person right up to the filing deadline. By using these processes, you can spread the workload and ensure completion
- CRS and FATCA classifications
- CRS procedure
- Tax details
- Self certification
- Tax portal updates
- Using digital controls helps manage cost and ensure effective completion
Administration
To ensure completeness and consistency. These processes alos make the admins’ work simpler
- Periodic reviews*
- Client payments*
- Bank notifications
- Entity closures/ offboarding
- Change of circumstance*
- GAD calculations (pensions)
- *These processes may trigger Due Diligence processes
SUPPORT FUNCTIONS
Compliance and Co-Sec
The Compliance function will be involved in many other processes, these are some that are specific to them and Co-Sec
- Compliance Monitoring Programme
- Regulatory notices
- Compliance actions
- Directorships management
- Authorised signatory management
- Compliance registers
- Board meetings
- Policies and procedures
- The board meetings process controls everything from booking to minute distribution and actions
Administration
Client Accounts
- Bookkeeping checklist
- Accounts production
- Tax filings
- VAT filings
- Expense claims
- Company payments
- All processes come with live reports to aid tracking and monitoring
NON-CLIENT RELATED
HR and Staff
Moving your staff processes onto a digital platform makes sense
- Joiners
- Contractor timesheets
- Overtime
- Leavers
Operations and Finance
These make working at your company much easier and better controlled
- Gifts and entertainment
- Data incidents and breaches
- Regulatory submissions
- IGOR updates (or other AEOI portals)
- Project management
- Change control
- Digital process request
- Staff roles
Laserfiche
The world-leading enterprise records-governance and process-digitisation platform, widely adopted across regulated sectors. Delegates will be among the first to see Laserfiche Version 12, the most significant self-hosted release in over a decade, alongside new AI-driven features in Laserfiche Cloud.
Excapsula
A joint venture between MBS and Stonebridge Consulting, delivering a fiduciary process digitisation suite covering onboarding, FATCA/CRS, CDD, compliance registers, and more.
Integrations
Integrations with other technology solutions such as ID-Pal, a leader in identification and verification solutions, plus the opportunity to engage directly with MBS’s Laserfiche Help Desk for technical insights.
Event Details
MBS is holding a series of high-impact digital transformation events across the Isle of Man, Guernsey, and Jersey.
The events will feature expert-led presentations and interactive workshops about:
Guernsey, C5 Alliance Hub
22 October 2025
Jersey, BDO Hub
23 October
Client Testimonials
“Following an extensive review of the market, ZEDRA selected Laserfiche, provided by MBS. Key factors in in the decision included Laserfiche’s outstanding usability and wide range of functionality. In addition, MBS has worked with TrustQuay to integrate Laserfiche with NavOne, ZEDRA’s Trust and Company Services system. This helps to simplify and automate tasks, which in turn offers staff more time to focus on client deliverables.”
Estelle Spiers,
Chief Operating Officer - Zedra
“We’ve always had great communication with MBS who helped us implement Laserfiche – a reliable system that integrates with different applications including Microsoft suite and our Time Management System, Intermediary Portal, Client Portal and HR System. I therefore recommend Laserfiche and MBS without reservation.”
Sue Knighton,
Office Manager - SLS Optics
“We originally purchased Laserfiche from
MBS to help us deal with our Compliance and KYC requirements within our heavily regulated industry. It quickly became obvious we could so much more with it, particularly automating common business processes. With the help of MBS, we have now adopted it for our Change Control process and Operations procedures.
Laserfiche Forms has made things so much easier and we have removed the need for paper reports and lists entirely. This proved invaluable in the light of the recent COVID-19 restrictions, allowing these processes to be carried out with remote working as if we were in the office. Laserfiche has shown itself to be both an easy-to-use Document Management System and also a powerful Process Automation toolset. We are now planning to use Laserfiche to automate more processes and add further value.”