Excapsula

TCSPs: digitalise your processes FAST with Excapsula

At MBS we have helped TCSPs to digitalise their business since 2007.  We know TCSPs are under more pressure to change now than ever – so we have partnered with Stonebridge Consulting and developed Excapsula, a suite of integrated business process solutions designed for TCSPs.

We can take you:

From THIS

  • Rising regulatory burden of proof
  • Difficulties in staff retention & recruitment
  • Manual business processes with limited visibility and control

To THIS

  • Easy-to-use digital processes with automated audit trail
  • Automation that boosts staff productivity and satisfaction
  • Real-time online reporting giving you visibility and control of activity

Excapsula: Out of the Box Solutions

The Excapsula business process solutions are ready to be deployed and adapted for your requirements. They are designed to replace existing manual processes.

They are not black-box solutions. They help professionals take informed decisions. Automation focusses on transfer of data out of and into your other systems.

Excapsula includes real-time reporting alongside full audit trails and automated saving to the Laserfiche Document Management System.

MBS is a Quantios Partner:  together we offer fully-supported integrations with Quantios Core and NavOne.

ONBOARDING

Client Onboarding

These processes help to control the onboarding process

  • New business control
  • Initial searches
  • Commercial assessment
  • Application forms
  • Fee quotes
  • Information and documents
  • Compliance sign off

Due Diligence

To capture and process due diligence information and supporting documentation

  • CDD collection (PoI, PoA, SoW, SoF, Self-cert)
  • Risk appetite, risk assessment and mitigation
  • Beneficial ownership assessment
  • PEP assessment

Due diligence processes are also used throughout the client life-cycle

CORE FUNCTIONS

CRS and FATCA

CRS and FATCA are complicated and often end up with one person right up to the filing deadline. By using these processes, you can spread the workload and ensure completion

  • CRS and FATCA classifications
  • CRS procedure
  • Tax details
  • Self certification
  • Tax portal updates

Using digital controls helps manage cost and ensure effective completion

Administration

To ensure completeness and consistency. These processes alos make the admins' work simpler

  • Periodic reviews*
  • Client payments*
  • Bank notifications
  • Entity closures/ offboarding
  • Change of circumstance*
  • GAD calculations (pensions)

*These processes may trigger Due Diligence processes

SUPPORT FUNCTIONS

Compliance and Co-Sec

The Compliance function will be involved in many other processes, these are some that are specific to them and Co-Sec

  • Compliance Monitoring Programme
  • Regulatory notices
  • Compliance actions
  • Directorships management
  • Authorised signatory management
  • Compliance registers
  • Board meetings
  • Policies and procedures

The board meetings process controls everything from booking to minute distribution and actions

Client Accounts

Accounts teams love checklists. These are obvious choices for going digital

  • Bookkeeping checklist
  • Accounts production
  • Tax filings
  • VAT filings
  • Expense claims
  • Company payments

All processes come with live reports to aid tracking and monitoring

NON-CLIENT RELATED

HR and Staff

Moving your staff processes onto a digital platform makes sense

  • Joiners
  • Contractor timesheets
  • Overtime
  • Leavers

Operations and Finance

These make working at your company much easier and better controlled

  • Gifts and entertainment
  • Data incidents and breaches
  • Regulatory submissions
  • IGOR updates (or other AEOI portals)
  • Project management
  • Change control
  • Digital process request
  • Staff roles
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